Get started β†’
Field to financials, unified

One platform to
run the whole job.

Field scheduling, routing, daily logs, pay apps, lien waivers, real-time WIP. One platform for residential, commercial, and general contractors. Everything in one place, working together.

Up and running in days to weeks. Free trial included.
Apex Mechanical β€” Dashboard
Apex Mechanical
Welcome back. Here's where things stand today.
Received last 7d
$180,000
Billed this month
$748,400
A/R Outstanding
$347,040
3 pay apps waiting
Contract Backlog
$2,542,500
5 active projects
A/P Open
$15,171
5 pending approval
Retention Held
$58,560
Active projects See all β†’
Westfield Data Center
Pacific Crest Builders
$890,000
Active
Northview Medical Plaza
Northstar Construction Group
$527,500
Active
Lakeside Office Complex
Summit GC, LLC
$70,000
Draft PA
Westfield labor overrun β€” daily log May 7 shows rework after GC ceiling change. Possible change order.
$34K in stored materials on Westfield not yet billed. Add to PA #09?
Harrison HVAC install β€” complete. Invoice $4,200 sent. Payment due in 3 days.
5β†’1
Software tools replaced for the average sub
70%
Less time spent on billing and field coordination
20–30%
Lower drive time with AI-optimized routing
Real-time
WIP β€” not a month-end surprise
Designed with a few simple principles
Contractor-first
Field and office, unified
Commercial and residential
One data model
Module-based β€” start where you need
Products

One platform. Two sides of your business.

Start with what you need today. Every module shares the same job record, the same data, and the same AI layer.

See it in action

Every module. Built for how contractors work.

Click any module to see exactly what it does β€” and how it connects to the rest of the platform.

Controller-grade billing.
No controller required.

AIA pay apps, lien waiver compliance, retainage, and QuickBooks sync. Built the way a commercial contractor actually bills, not adapted from generic accounting software.

  • βœ“G702/G703 pay app generation
  • βœ“Conditional & unconditional lien waiver workflow
  • βœ“Retainage tracking across all projects
  • βœ“A/R & A/P management
  • βœ“Residential invoicing & payment tracking
  • βœ“QuickBooks sync β€” no double entry
  • βœ“Automated payment reminders & dunning
  • βœ“Customer & vendor portals
  • βœ“Gets smarter over time β€” learns what jobs actually cost in your hands, not industry averages
See back office in action β†’
Apex Mechanical β€” Dashboard

Apex Mechanical

Welcome back. Here's where things stand.

Received last 7d
$180,000
Billed this month
$748,400
A/R Outstanding
$347,040
3 pay apps waiting
A/P Open
$15,171
5 pending approval
Contract Backlog
$2,542,500
5 active projects
Retention Held
$58,560
Active projects See all β†’
Westfield Data Center
Pacific Crest Builders
$890,000
Active
Northview Medical Plaza
Northstar Construction Group
$527,500
Active
Lakeside Office Complex
Summit GC, LLC
$70,000
Draft PA

Know where every job stands. Right now.

Real-time WIP that updates as field hours post, not at month end. Over-billed, under-billed, cost to complete. All visible across every active project at once.

  • βœ“Real-time budget vs. actual by cost code
  • βœ“Over-billed / under-billed tracking
  • βœ“Estimated gross profit per project
  • βœ“% complete & earned revenue tracking
  • βœ“Open commitments visibility
  • βœ“CPA & bonding-ready WIP schedule
  • βœ“Field logs linked to cost variances
  • βœ“Cost overruns explained by AI
See WIP reporting β†’
Work-In-Progress Schedule

Work-In-Progress Schedule

Active projects Β· June 24, 2026 Β· Run monthly for your CPA and bonding agent

Contract Backlog
$2,542,500
Est. Gross Profit
$267,500
Over-Billed
$280,434
Under-Billed
$23,027
Project / GCContractEst. Cost% CompBilledOver/(Under)
Westfield Data Center
Pacific Crest Builders
$890,000
$755,000
1.1%
$290,100
+$280,434
Northview Medical Plaza
Northstar Construction Group
$527,500
$445,000
4.4%
$0
(23,027)
Lakeside Office Complex
Summit GC, LLC
$70,000
$20,000
0.0%
$0
β€”
Totals$2,542,500$1,220,000β€”$290,100+$257,407

Know where every crew is. Every day.

Residential service calls and commercial site work in the same calendar. Assign crews, track job counts, and manage shift planning. No phone calls to figure out who goes where.

  • βœ“Day, week, and month scheduling views
  • βœ“Crew assignment & shift planning
  • βœ“Residential & commercial in one calendar
  • βœ“Job count & workload per day
  • βœ“Drag-and-drop rescheduling
  • βœ“Customer notification on assignment
  • βœ“Syncs with route planning automatically
  • βœ“Day & night shift management
See scheduling in action β†’
Scheduling Dashboard
Total Jobs
982
Day Shift
982
100% of total
Night Shift
0
0% of total
Planning Period
Mar 29 – Apr 5
7 days
March 29
140 jobs
Day Jobs (140)
Greenfield Commons
Ferry Point Plaza
Spalding Industrial
Loganville Square
+136 more...
March 30
137 jobs
Day Jobs (137)
Village at Southlake
Southlake II
Beauty Square
South Pointe
+133 more...
March 31
136 jobs
Day Jobs (136)
Village at Southlake
Southlake II
Beauty Square
Morrow Station 5
+132 more...
April 1
141 jobs
Day Jobs (141)
Kennedy Commons
Kennedy Rd.
Lake City Commons
Morrow Plaza
+137 more...

Optimized routes.
Less windshield time.

AI builds optimized routes for your crews each day. Less drive time, lower fuel costs, and no back-and-forth figuring out who goes where. Built for high-volume residential dispatch and commercial multi-site work.

  • βœ“AI-optimized daily route building
  • βœ“Multi-crew, multi-route management
  • βœ“Day & night route separation
  • βœ“Geographic clustering to minimize drive time
  • βœ“Route history & run comparison
  • βœ“Live adjustments during the day
  • βœ“Driver app with turn-by-turn navigation
  • βœ“Jobs per route & completion tracking
See route planning β†’
Route 10 β€” Day Shift (18 Jobs)
Routes: 1 2 3 4 5 6 7 8 9 10 11 12
S 1 1 2 2 3 3 4 4 5 6 6 7 8 8 9 10 7 10 5 4 All Routes Β· 12 active today 982 jobs Β· 47 crews dispatched

Your crew in the field.
Your office in the loop.

Field techs log time, materials, notes, and checklist completions from their phone. Daily logs tie directly to job records. No re-entry, no end-of-day calls, no lost paper.

  • βœ“Daily logs & field data capture
  • βœ“Time & materials logging per job
  • βœ“Upload your paper forms and we digitize them
  • βœ“Photo capture & field notes
  • βœ“Inspection sign-offs tied to job records
  • βœ“Completion triggers billing automatically
  • βœ“Full searchable history per job
  • βœ“GPS check-in / check-out
See field service in action β†’
Field Service β€” Today's Jobs
8:52 ●●● β–² πŸ”‹
Good morning
Marcus Torres
4
Today
1
In Progress
2
Done
WESTFIELD DATA CENTER
Mechanical Rough-in
Phase 2
In Progress
Floor 3 Β· East wing
R. Patel, J. Kim Β· Jun 24
NORTHVIEW MEDICAL
HVAC Rough-in
Floors 2–4
Complete
All zones signed off
M. Torres Β· Jun 24
HARRISON RESIDENCE
HVAC Install
Full system
Current site
42 Birchwood Ln
Tap to log time & materials β†’
BELLMORE TOWNHOMES
πŸ”’ 1 job β€” finish current site first

Off text threads.
Into one place.

Every conversation tied to a job record. Crew communication, customer updates, vendor coordination. All in the platform, not scattered across personal phones.

  • βœ“Two-way SMS β€” off personal phones
  • βœ“Messages tied to job records
  • βœ“Customer job status & ETA notifications
  • βœ“Automated payment reminders & follow-ups
  • βœ“Crew-to-office communication
  • βœ“Vendor & GC communication log
  • βœ“Message templates & workflows
  • βœ“Full searchable message history
See messaging in action β†’
Messaging Console
Conversations
9:14am
Harrison, D.
Tech is 10 min away
8:42am
M. Torres (Crew)
On site at Westfield
Yesterday
Pacific Crest β€” AP
PA #08 approved...
Yesterday
Southwest Pipe
Order INV-2847 shipped
Harrison, D. β€” Residential Customer
Harrison Residence Β· HVAC Install Β· Job #2847
What time will the tech arrive? We have somewhere to be at noon.
8:55am
Hi David β€” Marcus is finishing up nearby. He'll be at your place by 9:25am and done well before noon.
9:02am
Great, thank you!
9:04am
Marcus is 10 minutes away. You'll get a link to sign the completion form once he's done.
9:14am
Type a message...

GCs and subs,
working in one place.

A shared portal that links prime contractors with their subs. Subs submit AIA pay apps and lien waivers directly, and approved apps flow into the GC's books as vendor bills. Works with whatever ERP each side already runs.

  • βœ“Subs submit pay apps & waivers directly to the GC
  • βœ“Approved apps post as vendor bills automatically
  • βœ“Real-time approval status for both sides
  • βœ“Full visibility across every sub on every project
  • βœ“ERP-agnostic β€” NetSuite, Sage, Acumatica, QuickBooks
  • βœ“No emailing PDFs, no re-keying, no lost paperwork
Contractor Portal β€” Pay App Queue

Pacific Crest Builders β€” Incoming Pay Apps

3 subcontractors Β· 2 pending review

Pending review View all β†’
Apex Mechanical β€” PA #08
Westfield Data Center Β· $67,200 Β· waiver attached
Review
Summit Electric β€” PA #05
Westfield Data Center Β· $41,800 Β· waiver attached
Review
Approved β†’ posted as vendor bills
Riverside Plumbing β€” PA #06
Northview Medical Β· $28,400
Posted βœ“
Apex Mechanical β€” PA #07
Westfield Data Center Β· $58,900
Posted βœ“
Synced to
NetSuite
as vendor bills
Pending this cycle
$109,000
2 pay apps
Posted this month
$87,300
2 vendor bills
Commercial & residential

One company. Two worlds. One platform.

Most contractors do some mix. Every other software was built for one or the other. Arges handles both the way each actually works.

Residential

Service calls, installs, and maintenance. From dispatch to invoice without the phone tag.

  • βœ“Scheduling & crew dispatch
  • βœ“AI-optimized route planning
  • βœ“Customer portal with job status & ETA
  • βœ“Automated payment reminders & dunning
  • βœ“Digital inspection forms & sign-offs
  • βœ“Field-to-invoice with no re-entry

Commercial

AIA billing, lien compliance, and real-time WIP. Built the way a contractor actually runs a project.

  • βœ“G702/G703 pay app generation
  • βœ“Lien waiver workflow β€” conditional & unconditional
  • βœ“Real-time WIP & budget vs. actual
  • βœ“Retainage tracking across all projects
  • βœ“GC & vendor portal
  • βœ“QuickBooks sync β€” no double entry

Everything feeds the same financial picture.

Every residential invoice, every commercial pay app, every field hour feeds the same job costing, the same cash flow view, the same P&L. No reconciling two systems at month end.

Built-in intelligence

Ask Arges.
Get a straight answer.

Arges doesn't just run the workflow. It tells you what to do next. Why a job is over budget, how to collect faster, what you can bill right now. Plain English.

Morning briefing, every day

Late payments, missing waivers, budget alerts. Ranked by dollar impact before you make your first call.

Cost overruns explained, not just flagged

When a job goes over on labor, Arges pulls the field logs from those days. You see exactly what happened and whether it's recoverable as a change order.

Automated collections for residential

Customer hasn't paid? Arges sends reminders on a schedule and escalates if they go quiet.

Estimates that sharpen over time

Your actuals feed your future bids. Arges learns what jobs cost in your hands β€” not industry averages.

A
Arges
Live on your jobs
You
How do I improve cash flow this month?
Arges
Three things you can act on today:

1. $34K in stored materials on Westfield not in your current billing. Adding to PA #09 could pull that into this month's draw.

2. PA #04 from Northview is 11 days late. A direct call to their AP contact moves these faster than email.

3. Southwest Pipe INV-2847 has a $248 early-pay discount expiring May 11.
Draft the stored materials request β†’
You
Westfield is $18K over on labor β€” what happened?
Arges
Three days drove most of it β€” May 6–8. Your crew logged 47 hours above the rough-in budget. The daily log from May 7 notes a rework after the GC shifted the ceiling height. That change hasn't been submitted yet β€” you may be able to recover it as a change order.
Start a change order β†’
Who it's built for

Fits like it was made for the trade.

Built from scratch for the construction trade. Every workflow reflects how contractors actually run jobs β€” the rough-in schedules, trim-out phases, AIA billing cycles, lien waiver sequences. Everything fits because it was designed for this, not borrowed from somewhere else.

General Contractor HVAC / Mechanical Plumbing Electrical MEP / Multi-trade Fire protection Drywall / Framing Roofing Insulation Glazing / Curtainwall Steel / Structural

One platform to
run the whole job.

15 minutes. We'll walk through the modules that make sense for your business β€” no pitch, no pressure.

Get started β†’ Book a demo

Up and running in days to weeks. A real person responds within one business day.